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What stakeholders are

Stakeholders are the people, or groups of people, whose priorities you are balancing. Team leads, department heads, customer segments, an executive sponsor: anyone with a stake in the outcome. Each carries a weight that says how much their ratings count. Stakeholders exist in Weighted projects only. In a Direct project you are the decision-maker.

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Adding a stakeholder

  1. Open the Stakeholders tab
  2. Click Add stakeholder
  3. Enter a name, an optional role, a weight as a percentage, and an optional email
  4. Save
With an email, the stakeholder can be invited to vote for themselves (below). Without one, you enter their ratings yourself in the Voting matrix, which the app calls a proxy.

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Weights

Weights are percentages and must total exactly 100 across the roster. The tab shows a running total, and the outputs stay locked until it is 100. Auto-balance weights sets every weight to an equal share in one click, after a confirmation, overwriting manual values. A weight expresses relative influence, not absolute importance: a stakeholder at 40 counts twice as much as one at 20. Some approaches:
  • Role-based: the sponsor carries more than an individual contributor
  • Volume-based: a customer segment with 60 percent of revenue gets 60
  • Equal: everyone at 100 divided by N for a purely democratic decision
There is no right answer. What matters is that the weights are a deliberate choice you can explain, and the Decision Report prints them so you will be asked to.

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Inviting stakeholders to vote

A stakeholder with an email can rate the needs themselves in the voting portal.
  1. Open the stakeholder, or tick Send invite right after saving when adding them
  2. Click Send invite
  3. They receive an email with a private link that opens their voting portal
They need no password and no Weivo account beyond the link. The link is single-use; if it has been opened already, or a corporate mail scanner followed it first, the portal offers Send me a new link on the spot, and you can Resend invite from their card. The stakeholder’s card and their column in Voting show where they stand: Invited stakeholders vote for themselves. You can still enter or adjust a rating on their behalf in the matrix, and the Decision Report records how much weight came in self-submitted, by proxy, or is still awaited.

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Editing and removing

Click a stakeholder to change their name, role, weight or email. Removing a stakeholder removes their ratings and their weight from every output; rebalance the others afterwards so the total is 100 again.

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Tips

  • Add the roster before the needs are final if you like; ratings are collected per need, so a need added later simply shows as unanswered until each stakeholder rates it.
  • A stakeholder is not necessarily one person. “Field sales” at 25 can be one seat whose rating you gather in a meeting and enter yourself.
  • The assistant can propose a roster with weights that sum to 100 from a description of who is involved. See AI in Weivo.